Contracts Manager

SUMMARY:
Will be a member of the Contracts Department and reports to the Director of Contracts. Will be responsible for all phases of contract administration which include: leading and/or participating in proposal preparation, contract negotiation, contract administration, and customer activities in accordance with company policies, contract and legal requirements, and customer specifications.  Serve as the company’s primary point of contact for contractual matters.  Provide for timely and effective customer communications and develop and maintain positive customer relationships for both internal and external customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepares proposals in response to customer RFI’s, RFP's & RFQ's which may involve NDA's and cost and price analyses.

Analyzes and evaluates RFPs and ensures responsive proposals are prepared in accordance with the RFP.

Reviews complex solicitations and prepares specialized and/or non-routine response for proposals, bids, and contract modifications.

Develops negotiation strategy and leads negotiation team on complex contractual issues. Negotiates price, terms and conditions to mitigate risk and protect the interests and obligations of the company in accordance with company policies, procedures, and guidelines.

Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure.

Administers the resulting contracts, and/or PO's.

Leads negotiations, executes, manages, maintains and closes-out DOD and other Government type contracts.

Enters quotes into database and ensures timely entry of all new orders/projects and contract changes into order entry system.

Monitors contract performance to ensure cost, technical, quality and contractual objectives are being met.

Focal point for all contractual communications including direct customer contact and interaction and commitments pertaining to assigned contractsa including Program Management, and other VACCO departments for resolution of disputes and problems with assigned contracts.

Provides contractual guidance to business team members.

Manages contract change process and works with Program Management, Engineering, Quality, and other internal disciplines as required to eliminate or reduce performance risks.

Analyzes new law, regulation and contract trends for potential impact on business unit goals and objectives.

Functions as domain expert on selected areas and issues.

May assist in new business pursuit and associated contract strategy.

Requires excellent knowledge of policies and procedures, coupled with ability to identify required improvement to established policies.

May require development of new contract policies and processes or assessment of required deviations from established norm.

Provides contractual domain expertise in implementation, execution and administration.

Mentors less-experienced contract professionals.

May provide formal training in contract domain expertise.

Understands the business case and has an appreciation of financial/analytical issues and profit and loss implications.

Performs other related tasks as assigned by the Director of Contracts.

QUALIFICATIONS:
Thorough knowledge of contractual concepts and Government regulations including FAR, DFARS.  Excellent analytical and communication skills with refined written and oral skills.  Familiarity with   Export regulations pertaining to International Traffic in Arms Regulations (ITAR) as well as Export Administration Regulations (EAR). Significant technical knowledge and/or experience with all types of contracts including firm fixed price, cost reimbursement,T & M, and international contracts. Working knowledge of Microsoft Office toolset, Microsoft Project is a plus.

General knowledge of automated order/project entry in business database such as SAP, Oracle or WDS. Experience with a Contract Management System or Product Lifecycle Management System is preferred.

Significant ability to influence senior corporate management.  A proven track record of working smoothly with internal/external customers and handling complex issues. Ability to work independently as well as working effectively in a team environment. Must be able to multitask in a fast paced environment.  Consistently maintaining a professional demeanor and communication style is essential. Excellent presentation, teambuilding and leadership skills.  Ability to effect and manage change agents.  Ability to perform in complex functional business environment.  Proven program management ability.  Global perspective of business and technology.  Motivational and visionary leadership skills. Excellent internal and external negotiation skills .

This position may require the ability to obtain a U.S. Government Security Clearance at the appropriate level. Requires U.S. Citizenship.

EDUCATION and/or EXPERIENCE:
Bachelor's degree in Business Administration, Finance or related discipline.  MBA or law degree is required.  CPCM or other related Contracts certification is highly desirable). A minimum of ten (10) plus years of experience or equivalent combination of education and experience in administration of DOD/Government and/or Aerospace Manufacturing Government contract environment. Good understanding of accounting procedures and rate structures.
 

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