Payroll Coordinator


Responsible for all aspects of processing a multi-state bi-weekly payroll (CA and AL), including timecard correction of hours and direct/indirect labor activity. Work closely with Supervisors/Managers in resolving Timecard Exceptions to ensure accurate and timely processing of Employee Hours. Work closely with Human Resources in correlation to LOAs, benefit adjustments, VOEs. Respond to and resolve all Employee questions/concerns pertaining to Payroll. 


Generate exception (AWOL, Missing Lunch, Missing Clock-Out, Missing Approvals) reports (ShopVue) multiple times throughout the week and work closely with Supervisors/Managers to resolve outstanding exceptions.

Review timecard corrections and evaluate what the employee transacted versus the time correction prior to editing the employee’s timesheet.

Process Personnel Action Requests submitted by Human Resources Department (Terminations, Pay Rate Increases, Department Transfers, Severance Pay Outs, Lead/Shift Differential). Requests may require processing of Manual Checks.

Set up new employees in Timekeeping system (ShopVue) and ERP System (WDS).  

Input all rate increases/changes (direct charging employees) in ShopVue and WDS prior to effective date.

Process/Update W4, direct deposits and miscellaneous deductions (ESIP, ESPP, ESCO Foundation, and Safety) in payroll database (ADP Workforce Now).

Process Employee Business Expenses, Educational Assistance Reimbursements, COBRA payments, Monthly Fitness Reimbursement, Phone/Car Allowances, Referral Bonuses, Sign-On Bonuses, Benefit Adjustments, and Vacation in Lieu Pay Outs.

Review timesheets of employees who are on a Leave of Absence (LOA) and work with Human Resources should there be any discrepancies.

Save all Payroll Preview reports prior to transmitting payroll.

Audit all PayData Batch transactions using the Preview Payroll Register to ensure accuracy prior to payroll processing.

Prepare Reconciliation of ShopVue Hours vs ADP Preview Payroll Register Hours for Review and Approval from Director of Accounting.

Sort and distribute payroll checks the next business day after accepting Payroll.

Save all ADP Payroll Reports to Payroll Drive.

Prepare Payroll Recap for review/approval from Director of Accounting.

Prepare and request funding of ESIP (401K), CBIZ (FSA), H.S.A., Metlife, ESPP and ESCO Foundation.

Run/Create ShopVue/ ADP ad hoc reports.

Reply to all Wage Garnishment/Tax Levy orders and set up accordingly in payroll services company database for processing.

Assist Human Resources with Salary portion of Verification of Employment requests.

Respond to questions and resolve payroll related issues from employees at all levels.

Ensure accuracy and compliance of company polices.

Ensure compliance with all applicable local, state and federal wage and hour laws. 

Evaluate the payroll system's internal controls and procedures and recommend changes as needed.

Keep abreast of changes in local, state and federal regulations regarding payroll and ensure that payroll process complies with all requirements.


• 3-5 years of experience in accounting.
• Prior experience in a payroll capacity.
• Demonstrated knowledge of applicable CA state and federal wage and hours laws. 
• Strong analytical and problem solving skills to resolve problems independently.
• Excellent communication skills both verbal and written,
• Thorough working knowledge of all MS Office products (Excel, Word, Outlook)


• Two year certificate from college or technical school with minimum of three (3) years of related Payroll processing experience and/or training; or
• High School diploma or GED Certificate and a minimum of five (5) years of related experience or an equivalent combination of education and experience.